The Town of East Hampton seeks proposals for professional marketing, communications, education, and community outreach services for a Nitrogen Smart Communities program. The request for proposals package is available from the town’s Office of Purchasing by email or telephone. Sealed proposals on the package’s forms must reach the town’s senior purchasing agent at Town Hall by the stated deadline.
The Town of East Hampton requests proposals for a youth and teen enrichment camp provider and facility management agreement at 134 Second House Road in Montauk. The RFP package is available by emailing the Senior Purchasing Agent, and bidders are strongly urged to attend an on-site pre-proposal meeting on October 26, 2026. Sealed proposals on the forms provided in the package must reach the Senior Purchasing Agent by 3:00 p.m. prevailing time on November 12, 2026.
The Town is soliciting sealed bids for a public-works contract to supply, install, and commission a standby generator for the Avallone Apartments complex. Bids must be submitted on the provided forms in a sealed envelope and include a 10% bid deposit and a Certificate of Non-Collusion. A pre-bid meeting is strongly encouraged at the Montauk site on October 5, 2026.
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
208920
Employee FTE
Full-time equivalent employees.
660
Population
Population size to gauge opportunity scale.
29,400
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
68 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:If sale is less than ~$20,000, use sole source. Deprioritize; only if truly unique, be ready to compete using best-value criteria.
Coops:Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Town of East Hampton:No evidence of sole source awards—deprioritize this path. The Town operates in a high-friction environment (formal competition triggered at a low ~$20,000 threshold). If your product is truly unique, justify via the Town’s ‘best value’ factors (e.g., durability, maintenance savings, quality) and be prepared to defend it in a formal competitive bid rather than seeking a non-competitive award.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The Town can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
The Town has used cooperative purchasing and is a confirmed participant with Sourcewell.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from Town of East Hampton
East Hampton Agricultural Advisory Committee Meeting Minutes
Date: Sep 10, 2026Type: Meeting mention
The committee received an oral report from the Town Board liaison regarding the passage of accessory staff housing legislation. Additionally, the committee discussed awaiting feedback from the Planning Department and Town Attorney concerning proposed amendments to the agricultural site plan.
East Hampton Town Architectural Review Board Regular Minutes
Date: Oct 8, 2026Type: Meeting mention
The board reviewed several property applications, including approvals for a commercial change for Driftwood Apt. Corp., a historic district application for 176 Deforest Road LLC, an agricultural overlay modification for 10 Fireplace Road LLC, and a certificate of occupancy inspection for the same property. Two applications involving fences, walls, gates, and berms were deemed incomplete, and one application involving an agricultural overlay was administratively postponed.
Who manages procurement and purchasing for Town of East Hampton?
The Town of East Hampton Purchasing Department (led by the Senior Purchasing Agent) administers purchasing, while the five-member Town Board and the Town Supervisor provide legislative and fiscal oversight. Vendors can contact the Purchasing Office for questions and procurement responsibilities listed on the Town site.
Where does Town of East Hampton post bids and RFPs?
Town of East Hampton posts solicitations and bid notices on its official Bid Postings page on ehamptonny.gov (CivicEngage). Vendors should monitor that page to view posted solicitations, download bid documents, and follow submission instructions listed on each notice.
How do vendors complete vendor registration with Town of East Hampton?
Vendors complete registration by using the Town of East Hampton 'Vendors' and 'Forms' pages and by contacting the Purchasing Office for onboarding documents and submission instructions. The Town pages list required application forms and Purchasing Office contact details for vendor registration steps.
Native sync to Salesforce & HubSpot
The committee discussed community organization events, updates from the Town Board liaison regarding upcoming anniversaries and office relocations, and various project updates including dock work, beach maintenance, beautification initiatives, and capital projects. The committee also covered upcoming public hearings, addressed community concerns regarding parking and seasonal housing, discussed advocacy for changes to the Suffolk County Hotel/Motel tax revenue disbursement, and heard a presentation concerning a building project at 666 Montauk Highway.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Town of East Hampton meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does Town of East Hampton procure?
Town of East Hampton procures materials, supplies, services, and equipment through the Town Purchasing Department. Vendors should consult the Purchasing page and posted solicitations for category-specific descriptions and the bidding instructions that apply to each procurement.
What procurement requirements does Town of East Hampton publish for vendors?
The Town of East Hampton requires vendors to review each posted solicitation for required forms, insurance, bonding, licensing, and contract terms; solicitation documents on the Town's Bid Postings page and individual bid packages list specific compliance and submission requirements.
How does Town of East Hampton approve procurement contracts and awards?
The Town of East Hampton Purchasing Department coordinates contracts and procurement administration, and major bid awards and contract approvals are acted on by the Town Board through resolutions on Board agendas. Vendors can check Town Board actions or contact the Purchasing Office for award status and procedures.
Where can vendors find procurement policies and standard terms for Town of East Hampton?
Vendors can find Town of East Hampton procurement policies and standard terms in the municipal code (Chapter 52) on eCode360 and on the Town Purchasing Department pages on ehamptonny.gov, which describe purchasing authority and authorized 'best value' criteria.
What supplier diversity or local vendor preference programs does Town of East Hampton use?
The Town of East Hampton encourages participation by minority- and women-owned businesses and includes MWBE language and participation instructions in solicitations; vendors should review individual bid postings for any MWBE requirements or guidance on demonstrating participation.
